Purchasing Manager

JOB Under the direction of the Finance Director, this position is responsible for performing professional work of unusual difficulty in the planning, organization, development, and coordination of the procurement activities for the entire organization.
Responsible for serving as the principal public procurement official for the City and for the procurement of all goods, supplies, and services in accordance with applicable federal, state, and local laws, ordinances, rules, and regulations.
Please download, fill out, sign and submit all required documentation with your application: Authorization for Background Check EXAMPLE OF DUTIES ESSENTIAL JOB FUNCTIONSProcures and/or supervises the timely procurement of all goods, supplies, and services needed in accordance with all applicable federal, state, and local laws, policies, and procedures.
Ensures compliance with all applicable laws and procurement policies and procedures by reviewing and monitoring procurements conducted by any designee, department, agency or official.
Maintains the integrity of the public procurement process.
Recommends policies to the City Management regarding the procurement of goods, supplies, and services.
Ensures purchasing practices are consistent, open, and designed to encourage maximum competition and best value procurements.
Provides professional support and sound contractual advice to all stakeholders involving contractual services, consultants, equipment, supplies, construction, capital improvements and other applicable activities.
Researches market sources and vendors to locate and ensure most cost-effective and competitive pricing for the purchase of supplies and services.
Coordinates with all stakeholders to prepare and issue solicitation documents.
Receives and evaluates proposals and bids; recommends the award of contracts to City Management.
Conducts negotiations with suppliers on proposals, contracts, and contract claims.
Establishes standard contract clauses for use in contracts, solicitations, and purchase orders.
Prepares and/or supervises the preparation of contractual documents with suppliers.
Reviews and makes recommendations to execute contracts, notices to proceed, purchase orders, change orders, and other documents.
Formulates, in conjunction with using departments, short-term and long-term strategic procurement plans in order to maximize buying power and minimize inefficiencies.
Continuously reviews policies and procedures governing procurement in order to improve upon and standardize the processes.
Serves as public procurement advisor and technical expert to management.
Establishes and supervises a contract administration system designed to ensure that contractors are performing in accordance with the terms and conditions of their contracts.
Monitors existing contracts and agreements for compliance with insurance and bonding requirements and to ensure adequate time is allowed to execute time extensions or a new competitive selection process.
Effectively communicates purchasing policies and procedures to personnel and interpret said policies and procedures as necessary.
Maintains open communications with the supplier community to provide a comprehensive understanding of the procurement practices and maintain supplier confidence.
Makes determinations with respect to bid protests or contract claims.
Establishes and maintains programs for the inspection, testing, and acceptance of supplies and services.
Prescribes operational procedures governing the procurement functions, and the disposal, transfer, and reutilization of personal property and equipment, consistent with all applicable laws, policies, and rules.
Knowledge, Skills and Abilities: Comprehensive knowledge of modern principles and practices of governmental procurement and supply- chain management.
Comprehensive knowledge of business practices related to purchasing.
Comprehensive knowledge of laws, policies, and procedures governing public procurement.
Considerable knowledge of contract law.
Considerable knowledge of the principles, practices and techniques of administration, organization, budget preparation, personnel management, supervision, training and development, financial administration, and public relations.
Considerable knowledge of techniques of organizing and motivating individuals and groups.
Considerable knowledge of administrative problem solving and the implementation of effective solutions.
Considerable knowledge of principles of management analysis (such as spend analysis and cooperative purchasing) and organization design necessary to formulate and implement administration practices.
Considerable knowledge of available information system technologies which enhance business practices.
Knowledge of office administration practices, concepts, and automation applications.
Knowledge of municipal code, directives, and procedures and of city services and operations.
Knowledge and principles of customer service and telephone etiquette.
Skill in researching and preparing highly complex specifications, solicitations, and contract documents.
Skill in project and program management.
Skill in the use of computers and software/program applications, e.
g.
, spreadsheet and word processing applications, such as Microsoft Word, Excel, and Outlook.
Skill in effective communication, both orally and in writing.
Ability to coordinate, manage, problem solve, strategize, schedule, analyze, and plan.
Ability to use appropriate judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.
Ability to analyze commodity requirements, interpret market prices and trends, and apply interpretations to procurement issues.
Ability to negotiate contracts for professional and non-professional services, construction, and supplies.
Ability to identify and implement information technology solutions related to electronic purchasing systems.
Ability to convey complex and technical subjects in a clear, concise, and positive manner.
Ability to successfully deal with all persons in a fair and equitable manner.
Ability to make difficult decisions and award contracts impartially and objectively.
Ability to establish and maintain effective working relationships with the public, co-workers, city personnel, and other public or outside agencies.
Ability to accomplish multiple tasks in an efficient manner.
Ability to complete assignments accurately and on a timely basis.
Ability to think and act quickly, calmly, and accurately in emergency situations in accordance with departmental rules and regulations.
Ability to understand and follow both oral and written instructions.
Ability to work independently with multiple assignments.
ADDITIONAL FUNCTIONSPerforms other related job duties as assigned.
SUPPLEMENTAL INFORMATION Desired Traits: Be a knowledgeable worker; customer focused; one who values and respects others; drives to excel; believes in teamwork and collaboration; believes in continuous learning; demonstrates ethical behavior; and is supportive of change.
Performance Aptitudes: Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
Language and Communications Ability: Requires the ability to keep the supervisor informed of potential problems or unusual events.
Requires the ability to respond to inquiries and concerns in a timely manner.
Requires the ability to speak to people with poise, voice control and confidence.
Must be able to communicate via a telephone.
Equipment.
Machinery.
Tools.
and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Functional Reasoning: Requires ability to apply principles of rational systems.
Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion.
Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria.
Includes exercise of discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.
Organizational Skill: Requires the ability to maintain documents in an organized and orderly manner.
ADA COMPLIANCEThe work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
Additionally, the following physical abilities are required: Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.
Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Crouching: Bending the body downward and forward by bending leg and spine.
Standing or Sitting: Particularly for sustained periods of time.
Visual Acuity: Including color, depth perception, and field vision.
WORK ENVIRONMENTTasks are regularly performed without exposure to adverse environmental conditions such as dirt, dust, pollen, wetness, humidity, fumes, temperature, and noise.