Description
The incumbent performs a variety of clerical, administrative, and record keeping tasks involving the City's financial records and accounts.
Work assignments are received both orally and in writing.
Work is reviewed through observation, conferences, reports, reconciliation with other fiscal records, and from results obtained.
Examples of Duties
Prepares invoices for payment.
Files documents alphabetically and numerically.
Responds to department and vendor inquiries.
Inputs data into the computer systems.
Prepares form letters and division correspondence.
Operates office machines including personal computer, calculator, copy machine, telephone, and postage machine.
Establishes and maintains vendor accounts.
Reviews daily edits for accuracy and completeness.
Research vendor payments errors.
Scan documents into Tyler Content manger (TCM).
Organizes check run payments for distribution and review/approval.
Prepares vendor files for storage and maintains storage records.
Performs other assigned duties as assigned.
Minimum Qualifications
High school diploma or equivalent,
Two years' experience in clerical accounting work, bookkeeping
Licenses, Certifications or Registrations:
Must possess and maintain a valid Florida driver’s license.
Applicants who possess a valid out of state driver’s license, must obtain a Florida license within 10 days of employment.
Knowledge, Skills and Abilities
Knowledge of the principles and practices of bookkeeping and ability to apply this knowledge to work situations.
Knowledge of modern office practices and procedures.
Knowledge of business English and mathematics.
Ability to effectively operate a personal computer terminal and printer.
Ability to perform mathematical computations accurately.
Ability to operate office machinery as required.
Ability to type 45 correct words per minute.
Ability to key numerical data at a rate of 140 correct characters per minute.
PHYSICAL DEMANDS:
Ability to see, read, and comprehend writing and computer printouts in English.
Ability to operate office equipment such as a telephone, computer, calculator, copy machine, and postage machine.
Ability to work full-time regularly scheduled hours.
Ability to control one's behavior when encountering stressful situations, such as irate, abusive or loud customers or when encountering necessary deadlines.
Ability to hear and comprehend conversation spoken in English.
Ability to sit for long periods of time; not to exceed two (2) hours at a time.
Ability to print and write cursive letters, numbers and words legibly in English.
Ability to lift and carry materials not to exceed 20 lbs.
Ability to stoop, kneel and reach overhead for books or paper.
The City of Melbourne offers a generous benefit package to include:· 100% City paid medical insurance for employee only; coverage available for family· Health Insurance opt-out incentive for employees with other medical coverage· Dental.
Vision· Life Insurance in the amount of 1 times your annual salary· Additional life insurance to include coverage for your spouse and child(ren)· Short-term disability· Long-term disability· Flexible Spending and Dependent Care Account· Employee Assistance Program· Wellness Program· 457 Deferred Compensation· Retirement Plans (FRS, local plan for Police and Fire personnel)· Paid Holidays· Tuition ReimbursementFor more information about benefits visit https://www.
melbourneflorida.
org/departments/human-resources/employees-only/hr-information-forms-for-employees/benefits)
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