OPS Administrative Assistant I

Requisition No: 817732 Agency: Florida Fish and Wildlife Conservation Commission Working Title: OPS Administrative Assistant I - 77907294 Pay Plan: Temp Position Number: 77907294 Salary: $17.
00 - $18.
00/Hour, depending on experience Posting Closing Date: 12/22/2023 Total Compensation Estimator Tool Title: Administrative Assistant I Position #: 77907294 Salary: $17.
00 – $18.
00/Hr, depending on experience Agency: Agency: Florida Fish and Wildlife Conservation Commission (FWC), Fish and Wildlife Research Institute (FWRI) Section/Subsection: Marine Fisheries Research / Fisheries Independent Monitoring (FIM) Location: Location: Indian River Field Lab Job Description This is an administrative position providing high-level administrative support by performing general administrative and clerical functions, assisting staff, and handling information requests for the Fisheries-Independent Monitoring (FIM) program at the Indian River Fish and Wildlife Research Institute (FWRI) Field Lab.
The successful candidate will provide administrative support to the Indian River Fisheries-Independent Monitoring program, coordinate administrative work and ensure the efficient operation and flow of administrative functions.
The candidate will be expected to assist with budget tracking, make purchases, process purchasing card transactions and perform monthly invoice reconciliation, track purchasing activity and develop monthly reports on the budget status for administrator's review.
The incumbent will process and track purchasing requisitions, Direct Orders, and payments; track and process fuel logs; maintain files and reference materials for rapid access; and act as a liaison with other FWC, FWRI, and FIM field offices.
The candidate will also handle incoming telephone calls and route or take messages as appropriate; ensure the timely submission of time records and performance reviews and review documents for accuracy; prepare travel requests and reimbursements for staff; monitor travel expenses and assist as backup travel coordinator as needed; maintain and purge section files according to retention schedules; formulate & recommend policies & procedures to increase efficiency and promote effective communication within the Fisheries-Independent Monitoring program and the Institute; be familiar with and disseminate to staff applicable FWC and FWRI rules, policies and procedures.
Candidate will be expected to participate in public outreach activities and assist with other FWC-FWRI programs as required.
Minimum Requirements A high school diploma and four years of clerical or administrative experience or a Bachelor’s degree with one year of clerical or administrative experience.
Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
Preferred Experience Applicants having skill in the use of personal computers and MS Office Suite are highly desired.
Duties require strong attention to detail, ability to follow-up and meet deadlines.
Applicants having administrative or clerical experience with the State of Florida's procurement procedures and working knowledge of Ariba On Demand, MyFloridaMarketPlace, P-Card system and policies, FLAIR, EDA, SAMAS, are encouraged to apply and may be given preference.
Knowledge, Skill(s), and Abilities Knowledge of administrative and standard office principles, procedures and practices; personal computers and working knowledge of MS Office suite programs - Outlook, Word, Excel, Access, and PowerPoint.
Ability to organize files and other records; compile and organize data; operate general office equipment (including personal computers); communicate effectively with the public and handle telephone calls in a courteous and effective manner; the ability to communicate both verbally and in writing; work independently; organize and coordinate work assignments; solve problems; establish and maintain effective working relationships; and understand and apply applicable rules, policies, and procedures; maintain a valid driver’s license.
If you answer to the above question about recent experience with State of Florida procurement software or People First is YES, then please identify the experience you have had.
What is your level of proficiency with Microsoft Office programs (Outlook, Word, Excel, and Access).
This position requires the candidate to have successful completion of a level 1 background check at no cost to the candidate prior to hire.
WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES? State of Florida 401(a) FICA Alternative Plan - mandatory Workers’ Compensation - mandatory Reemployment Assistance (Unemployment Compensation) - mandatory Participation in state group insurance (must meet eligibility requirements.
Consult with People First or the servicing Human Resource Office for details.
) Deferred Compensation - voluntary Employee Assistance Program – voluntary WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES? Any form of paid leave Paid holidays Participation in the Florida Retirement System Reinstatement rights or retention rights The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.