*Administration- Contractor-D*
*Location: Melbourne, FL*
*Duration: 12 Months (Extendable)*
*Job Description:*
Performs administrative assistance to the Engineering Director and for the Communication Systems Melbourne Engineering senior staff.
The engineering organization is comprised of four Senior Engineering Managers with a headcount of 200 multidiscipline engineers.
The engineering work focuses on communication system solutions for international and US Department of Defense Customers.
The role encompasses the day-to-day operations of the engineering organization.
*Nature of Supervision:*
--Works under limited supervision.
--Less detailed instructions are provided, and minimal peer review is required
*Communication & Influence:*
--Communicates with contacts typically within and outside the department on matters that involve obtaining or providing information requiring explanation or interpretation to understand and reach agreement.
--May be a resource to other employees in areas of proficiency.
*Responsibilities:*
--Drafts correspondence, recommendations, reports, and memoranda related to issues on behalf of the Director
--Manages Director’s appointment calendar: Schedules and prioritizes appointments and meetings to maximize Director’s engagement and ensure the achievement of organizational goals; advises on daily schedule; and works closely with the Director to ensure effective and timely follow up
--Makes travel arrangements and creates/manages expense report processing
--Schedule and arrange Engineering department meetings, interviews, and other department events
--Create/manage Excel spreadsheets, PowerPoints, reports and action item logs for department metrics
--Manage office supply inventory and process office supply orders
--Receive/Deliver messages, packages, mail, and paperwork
--Maintain the organizational chart and contact information for the department
--Ensure spaces are prepared before and after office moves
*Additional Preferred Skills:*
--Capable of handling several tasks simultaneously and self-managing time and task priorities
--Ability to solve complex problems, think innovatively, creatively, and strategically
--Excellent communication and interpersonal skills, both written & verbal, including the ability to communicate across cultures and the ability to say “no” effectively and without negative consequences.
--Excellent computer skills including word processing, spreadsheets, presentations, graphics, and use of communication applications (Skype, Zoom, etc.
)
--Experience in or willingness to learn Concur Travel & Expense system
--Must be flexible in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators
--Exceptional customer service orientation with good communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration
--Well organized, attention to detail, ability to anticipate assistance needs and initiative
*Education & Experience:*
--Requires fully proficient job knowledge/skills.
--Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
Job Types: Contract, Full-time
Salary: Up to $38.
00 per hour
Schedule:
* 8 hour shift
* Monday to Friday
Experience:
* engineering organisations: 5 years (Required)
* Travel/ Calendar/expenses management: 4 years (Preferred)
* Excel/Spreadsheets: 5 years (Preferred)
Work Location: On the road
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